Consistent, compliant email signatures without the IT headaches
Stop chasing staff to fix their Outlook signatures. SysFix sets up and manages Exclaimer for your Microsoft 365 or Google Workspace, so every email your business sends — from desktop, phone or webmail — carries the right, on-brand signature automatically.
Your signatures are your brand — and right now nobody owns them
Every new starter, job title change, rebrand or new legal disclaimer means someone opening Outlook settings, one person at a time. It never stays consistent for long.
“Can you fix my signature?”
Each new starter or job title change becomes a small IT job. Exclaimer reads names, titles and numbers straight from your directory, so nobody has to type them.
Phones and webmail send bare emails
Native Outlook signatures don’t follow staff onto mobiles or the web. Cloud deployment adds the signature as mail is routed, whatever device it was sent from.
Rebrands and legal wording that actually stick
Change the logo, banner or disclaimer once and it updates for everybody, instantly. No chasing, no screenshots, no “which version is current?”.
From email sent to signature applied in under a second
Connect
We securely link Exclaimer to your Microsoft 365 or Google Workspace and sync your user directory.
Design
We build your signature in the drag-and-drop designer using your logo, fonts and brand colours.
Deploy
Signatures switch on for everyone, on every device, with rules deciding who sees which design.
Manage
Banners, campaigns and legal wording change centrally. Leavers and starters update themselves.
Powerful features, none of the complexity
Every feature below is managed for you by SysFix. Tags show which plan includes it.
Drag-and-drop designer
Polished signature designs with no HTML coding, and unlimited templates for every team.
Brand kits
Govern logos, fonts and colours centrally. Standard includes three brand kits.
Scheduled campaigns & banners
Promote events, offers and launches in every email, then switch them off automatically on the end date.
Signature rules & targeting
Show different signatures or banners to different recipients: customers, suppliers, internal or external.
Disclaimers & compliance
Consistent legal wording on every email, audit logs, role-based access and WCAG-friendly designs.
Every device covered
Cloud deployment applies signatures during mail routing, so phones, tablets and webmail are covered. Device deployment supports Outlook and Gmail compose.
Directory sync
Names, job titles and phone numbers pulled live from Microsoft Entra ID / Active Directory. Staff can update their own details.
Analytics & engagement
See how your signatures and banners perform with usage metrics and engagement dashboards.
Social feeds & CRM integration
Show your latest LinkedIn or Facebook posts, plus HubSpot and Salesforce integration for sales-led signatures.
Unlimited brand kits
Multiple brands, subsidiaries or franchises? Control every one centrally, with advanced scheduling on top.
Meeting backgrounds
Branded video meeting backgrounds and name tags, controlled centrally for a polished look on every call.
HR system sync
Sync employee attributes from your preferred HRIS so signatures always reflect the latest people data.
One tool, four teams delighted
IT
Fewer tickets, no Group Policy or mail flow rule gymnastics, and audit logs at your fingertips.
Marketing
Turn every email into a billboard. Schedule campaign banners and track the clicks.
Sales
Headshots, booking links and personalised calls to action on every outbound email.
HR & Compliance
Announce roles and training, and keep disclaimers consistent and legally compliant.
Two plans. One fixed set-up fee. No surprises.
Prices are per user, per month, billed annually, ex VAT. Minimum 10 users. Try free for 2 weeks first.
Standard
Everything most businesses need
- Unlimited signature templates
- Three brand kits
- Scheduled signatures & campaign banners
- Recipient targeting rules
- Directory sync, disclaimers & audit logs
- Cloud and device deployment, mobile covered
- Analytics, social feeds, CRM & HRIS sync
Pro
Full power for growing teams
- Everything in Standard, plus:
- Unlimited brand kits
- Advanced signature & banner scheduling
- Social media feeds in signatures
- HubSpot & Salesforce integration
- Usage metrics & engagement dashboards
- Branded video meeting backgrounds & HRIS sync
What your £149 set-up covers
What it costs for your team size
| Users | Standard / month | Pro / month | Year 1 Standard* | Year 1 Pro* |
|---|---|---|---|---|
| 10 | £14.50 | £17.50 | £323.00 | £359.00 |
| 25 | £36.25 | £43.75 | £584.00 | £674.00 |
| 50 | £72.50 | £87.50 | £1,019.00 | £1,199.00 |
| 100 | £145.00 | £175.00 | £1,889.00 | £2,249.00 |
*Year 1 = 12 months billed annually plus the one-off £149 set-up fee. All prices ex VAT. Over 100 users? Ask us for a quote.
Frequently asked questions
Does it work with Microsoft 365 and Google Workspace?
Yes. Exclaimer supports Microsoft 365, Google Workspace and Microsoft Exchange, and we set it up for whichever platform you use.
Will signatures appear on emails sent from phones?
Yes. With cloud deployment the signature is applied as the email is routed, so it works from Outlook, phones, tablets and webmail alike.
What’s the difference between Standard and Pro?
Standard covers unlimited templates, three brand kits, scheduling and recipient targeting. Pro adds unlimited brand kits, social feeds, HubSpot and Salesforce integration, analytics dashboards, meeting backgrounds and HRIS sync.
Is there a minimum number of users?
Yes, the minimum is 10 users. Plans are billed annually, ex VAT.
Can I try before I buy?
Yes, you can try Exclaimer free for 2 weeks. Get in touch and we’ll get your trial started.
Is my data secure?
Exclaimer is SOC 2 Type II and ISO 27001 certified, GDPR compliant, and backed by a 99.99% uptime guarantee.
Give every email a signature you’re proud of
Start your free 2-week trial and let SysFix handle the set-up. Or call us and we’ll walk you through Standard and Pro.
